Administrative Assistant

Location: Lawrence, MI
Company: Van Buren Intermediate School District
Industry: IT
Job Type: Full Time
Posted: 2 days ago

Openings as of 5/12/2021

  • Human Resources Administrative Assistant JobID: 1302
  • Position Type:
    Secretarial
  • Date Posted:
    5/12/2021
  • Location:
    Conference Center
  •   

    TITLE: Human Resources Administrative Assistant

    FLSA: Non-exempt

    REPORTS TO: Administrator of Human Resources

    JOB GOAL(S):

    This position is responsible for assisting the human resources department with administrative support, including records management and fingerprinting and background checks, and relief of receptionist services. It requires the individual to present themselves to visitors and guests in a neat and friendly manner with a high level of confidentiality.

    MINIMUM QUALIFICATIONS:

    Education:

    Associates Degree preferred or equivalent combination of education and experience

    Work Experience:

    One to three years related experience in an administrative support position is preferred

    Skills:

    • Knowledge of computer software applications such as Microsoft Office/Google Suite

    • Possess strong organizational skills relative to managing priorities and storing and retrieving information

    • Strong interpersonal skills to communicate effectively

    • Ability to function with a keen attention to detail

    • Good dependability skills as reflected by assuming ownership for assignments, being regular and punctual in attendance as scheduled

    • Ability to acquire and apply new understandings and skills

    ESSENTIAL JOB FUNCTIONS:

    • Create and maintain personnel files on all VBISD employees.

    • Fingerprint new and current employees, local district employees and substitutes.

    • Stay up to date on State Legislation concerning fingerprinting laws and regulations

    • Process monthly billings for local school district fingerprinting to finance department

    • Process in-house transfers monthly for departmental billing of fingerprinting

    • Process and monitor misconduct letter and form on all new VBISD employees and sub aides

    • Create and maintain non-personnel files

    • Assist with the advertisement of job postings

    • Copy forms in HR department, as needed

    • Distribute Hepatitis B shot information to new staff, as needed

    • Protect the confidentiality of all records of the district which are placed under his/her jurisdiction.

    • Operate switchboard and direct all telephone calls to the appropriate staff

    • Other duties as assigned

    PHYSICAL DEMANDS:

    While performing the duties of this job, the employee is regularly required to sit or stand for long periods of time and occasionally must manually move, lift, carry, pull or push heavy objects or materials. The employee must occasionally lift and/or move up to 50 pounds or more of files, paper or other related equipment or supplies. There is occasional stooping, bending and reaching. Close vision is required to perform computer related tasks.

    WORK ENVIRONMENT:

    The noise level in the work environment is usually moderate.

    This job posting and our online application can be found on the Van Buren ISDs web site at www.vbisd.org under employment. If you do not have access to a computer with the internet, you

    may use a computer at VBISD by calling 269-539-5439.

    It is the policy of the Van Buren Intermediate School District that no discriminatory practices based on race, color, religion, national origin, sex (including sexual orientation or transgender identity), disability, age, height, weight, marital or family status, military status, ancestry, genetic information or any other legally protected category (collectively, Protected Classes), be allowed in its programs and activities, including employment opportunities. Inquiries regarding the non-discrimination policies should be directed to Barbara Matthews, Director of Finance & Operations or Dave Manson, Assistant Superintendent, 490 S. Paw Paw Street, Lawrence, MI 49064, 269-674-8091.

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